We all know the feeling: Remote meetings have become stale, and everyone’s just going through the motions.

There are two types of remote workers in the world: those who do like this meme the first few minutes of a virtual meeting, and those who lie 👇

Remote Meetings

But worry not, because today, I’ll share three simple steps to revitalize your weekly meetings and keep your team engaged 🎉

1) Create a rotating Remote Meetings Agenda Master 🎩

Assign one team member per week to be the “Agenda Master” to:
– prepare the agenda
– gather input from other team members
– ensure the meeting stays on track.

This approach keeps remote sessions dynamic, allowing everyone to contribute and take ownership. Plus, it’s a fantastic opportunity for team members to develop their leadership skills.
If you don’t know how to organize a Remote Meeting Agenda, I prepared a bonus for you:

 

Download the Remote Meeting Agenda Template

2) Introduce a “Wins and Challenges Segment” 🏆

Start each meeting with a quick round of sharing individual wins and challenges from the past week.
This approach helps build camaraderie (also check how to generate the boiler room effect remotely) and allows team members to celebrate their achievements and share their struggles.

It’s a great way to maintain a pulse on your team and spot potential issues early on. Plus, it sets a positive tone for the rest of the meeting! 🌟

3) Incorporate interactive elements 🎲

Break the monotony by including interactive elements in your meetings.

Use polls, quizzes, or quick brainstorming sessions to keep the energy up, and team members engaged.
You could also invite guest speakers or rotate team members to give short presentations on relevant topics.

The key is keeping things fresh and exciting while focusing on the meeting’s goals. 🚀

A real example:
In Voxloud Support Meetings, we invite at least once every month one or more teammates from the Sales team.
This practice helps keep the attention level high and, most importantly, helps build genuine relationships across different groups.

Bonus tip: The Remote Meetings 30-second spotlight 🎤

Occasionally, dedicate 30 seconds to a team member for them to share something interesting, like a personal hobby or recent learning.
It’s a quick and fun way to build connections among your team and can serve as a fantastic icebreaker for new members. 😊

A real example:
I’m a super fan of Linkin Park 🎸. Last week I attended a tribute band concert, and I shared this with one of my colleagues in Sales.
There was no reason to share this. It was utterly off-topic in our discussion.
Well.. I discovered that his wife is a super fan and has a couple of tattoos about Linkin Park! 😲
This detail has helped to increase the level of trust between us, and we are working better and better together.

 

Here you have it, folks! Three simple steps (plus a bonus tip) to breathe new life into your weekly remote meetings.
Making meetings enjoyable, dynamic, and purposeful is critical to an engaged team.

 

Keep rocking the remote leadership, and see you next Saturday! 🎉